Overview

The Welcome programme settles new and returning students back into the UWE Bristol community and includes a huge range of events and activities, for example the two-day Freshers Fair, Glenside and Bower Welcome Fairs, Speed Friending, Club Nights and much more.

Welcome Support Interns support with the administration and staffing for our Welcome Events Programme.

Welcome Support Interns (2 Positions)

The Welcome Support Interns will work to ensure that we successfully train and induct all student staff (Welcome Reps and LNDIR Reps), supporting the 2024 Welcome Programme, and work to ensure that ALL Welcome shifts are filled throughout the programme of events.

We recruit 2 welcome support interns to:

• Help onboard and deliver training to new casual staff
• Register students to work shifts and fill all shifts
• Cover sickness and absence
• Make sure all of the welcome events are staffed and a success

The role involves:

• Delivering training
• Using HR systems
• Lots of admin and using systems
• Creating shifts and rotas for all welcome shifts
• Filling rotas/ shifts and obtaining short notice cover
• Engaging with welcome and late night do it right reps and encouraging them to work
• Being the first point of contact for all welcome casual staff
• Managing the welcome intern inbox
• Working with HR, payroll and key welcome stakeholders
• Approving casual hours worked for payroll
• Liasing with event leads
• Supervising student staff and managing student rotas during larger scale events (Freshers Fair)
• Supporting the set-up and pack-down of larger scale events (if required)
• Liaising with event leads and key welcome programme stakeholders and making sure that Welcome Reps understand their roles and expectations throughout the programme

Welcome support interns will be asked to support with any administrative or staffing duties as requested by key SU stakeholders to ensure the welcome programme is a success.

Experience/Skills

We are looking for a confident communicator with strong administration skills, you will spend lots of time using our People system 'Staff Savvy’ and communicating with Welcome Reps (student staff) to get shifts filled.

• Strong administrative skills
  • Knowledge of excel, outlook, confident telephone skills
• Confident in using systems or an ability to use online systems
• Confident, enthusiastic and approachable
• Can-do attitude
• Ability to deliver training to a large group of students
• Some knowledge or interest in HR or administration would be ideal, but is not essential

Hours per week:

We are looking for 2 interns to work from the 22^nd August 2024 for around 8 weeks.

The hours per week will vary and flex to accommodate our budget and the workload of the interns, hours will include daytime, evening and weekend working.

Usually, interns will work up to 37 hours per week for the first 2-3 weeks of the internship and this will decrease down to around 9 hours per week as the internship progresses.

The 2 interns will share their hours on a rota basis.

At the start of the internship both interns will work up to 37 hours per week, this will then reduce and become a split rota to accommodate cover across the whole week and sharing of tasks/ responsibilities, this will include covering evenings and weekends.

Please note that there may be the opportunity to pick up additional hours as the intern hours reduce by working events/ activities as welcome reps outside of the intern hours at the Welcome Rep hourly rate (£12.00 per hour).

*Please only apply for an intern position if you are available to work flexibly up to 40 hours per week for the duration of the internship, but likely reducing to around 9 hours per week towards the end of September/ early October.

The above can be discussed during interviews.

Start Date: 22nd August 2024 (in-person, in Bristol)

Rate of Pay: £12.60 per hour

*hourly rate of pay will be topped up to include holiday pay

Application Information

To apply for the Welcome Support Intern position, you must be available in-person, in Bristol from the 22nd August 2024- early October 2024 and must be available to work flexibly up to 40 hours per week including evening, weekend and daytime working.

*Please check any visa requirements ahead of applying, as we do need someone who can work in excess of 20 hours per week during term time.

To apply, please complete and return an application form and return to surecruit@uwe.ac.uk by Monday 15th April at 9.00am- please note that no applications will be considered after this deadline has passed.

Please note we may close early if we get a high volume of applications, apply early to avoid missing the opportunities available! 

If you have any issues with completing our application form, please email surecruit@uwe.ac.uk before the 11th April 2024.